This guide will walk you through a simple yet effective automation that allows you to create Hive action cards directly from your Outlook emails.

https://youtu.be/3gGGCHeDllk

The Basic Integration

The fundamental concept is straightforward: you can automatically create Hive action cards by simply dragging emails to a designated Outlook folder. Here's how it works:

1. Set up a specific folder in Outlook (e.g., "Add to Project A")
2. Drag any email into this folder
3. Automatically, a new action card appears in your designated Hive project
4. The email subject becomes the card title, and the email body becomes the description

Setting Up the Integration with Hive Automate

(You will typically run this automation through Hive Automate.)

To implement this automation, you'll need Hive Automate activated in your Hive instance. Here's the step-by-step setup process:

Basic Setup

1. Access Hive Automate
2. Create a new recipe (Hive's term for workflow)
3. Configure the trigger:
   • Select Outlook as the application
   • Choose "New Email" as the trigger
   • Specify the monitored folder
4. Set up the action:
   • Select Hive as the application
   • Choose "Create Record" as the action
   • Connect your Hive account
   • Configure the action card details:
     • Set the object type as "action"
     • Map the email subject to the card title
     • Specify the parent project
     • Map the email body to the description

Enhanced Integration with AI

For a more sophisticated approach, you can incorporate AI to process the email content more intelligently. This enhanced version:

1. Monitors the same Outlook folder
2. Uses AI to generate a more concise and clear action card title