Automate New Gmail Emails to ClickUp as Tasks and Comments (Chrome Extension alternative)

This automation can save hours of manual work by ensuring that every email is captured and tracked in ClickUp without needing constant human intervention. Before jumping in, let me explain why it’s better than using the official ClickUp Gmail Chrome extension.

Why Not Use the ClickUp Gmail Chrome Extension?

The ClickUp Gmail Chrome extension allows you to create tasks directly from your inbox. However, there are a few drawbacks:

Unreliable at Times: After certain Chrome updates, the extension may fail to work correctly.
Limited to Chrome Users: If your team uses different browsers or devices, not everyone will be able to use it.
Manual Effort: You still need to manually select each email and add it to ClickUp, which can be time-consuming.

Now that you know the limitations of the extension, let’s dive into the Zapier integration, which works automatically and across all platforms.

Setting Up the Gmail to ClickUp Automation with Zapier

1. Creating the First Zap: New Gmail Thread → New ClickUp Task

Step 1: Go to Zapier.com, create an account if you don’t have one, and click “Create Zap.”
Step 2: Choose Gmail as the trigger app. For the event, select New Thread.
Step 3: Connect your Gmail account and select the inbox you want to monitor.
Step 4: Test the trigger to pull an existing thread. Zapier will fetch the email subject, body, and other details.

Next, let’s set up the action in ClickUp:

Step 5: For the action app, select ClickUp and choose Create Task as the event.
Step 6: Connect your ClickUp account and specify the workspace, space, folder, and list where the task will be created.
Step 7: For the task name, map the Email Subject field from the Gmail trigger, and for the task description, map the Email Body in plain text.
Step 8: Add extra fields such as task priority, status, and any custom fields. I recommend creating two custom fields in ClickUp: